Here's the **deterministic, zero-friction system for AC's VoIP Consulting Business**, leveraging her enterprise experience while automating client workflows:

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### **📞 AC's VoIP Migration Automation Stack (Enterprise-Grade, Zero Cost)**
**For the telecom consultant who:**  
✓ Migrates legacy PBX systems to cloud VoIP  
✓ Onboards clients with complex network requirements  
✓ Needs **security-compliant documentation**  
✓ Manages **multi-phase technical deployments**  

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### **🔧 The Free Tech Stack**  
| **Tool** | **VoIP-Specific Use** |  
|----------|-----------------------|  
| **Google Sites** | Client portal with: migration checklist, SIP trunk specs, compliance docs |  
| **Calendly Free** | Books discovery calls (with buffer time for network audits) |  
| **Stripe Payment Links** | Takes project deposits (e.g., 30% upfront for migrations) |  
| **Google Forms** | Network intake form (current PBX model, SIP endpoints, firewall rules) |  
| **Airtable Free** | Tracks: *Lead → Discovery → Migration Plan → Cutover → Post-Mortem* |  
| **Google Drive** | Shared folder per client (Wireshark logs, SIP traces, LOA templates) |  
| **Zapier Free** | Auto-sends NDA/LOA via DocuSign after discovery call |  

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### **🛠️ Phase-Based Workflow**  

#### **1. Pre-Sales (Client Scans QR Code)**  
- Lands on AC's **technical portal** (Google Sites) with:  
  - **Migration case studies** (e.g., "10,000-seat Cisco → Teams Direct Routing")  
  - **Embedded Calendly** for 30-min discovery calls  
  - *"Enterprise clients: Upload current SIP topology diagram"* (Google Form)  

#### **2. Discovery Phase (Automated)**  
- After booking, **Zapier triggers**:  
  - **Network assessment form** (Google Forms):  
    - *"List all PRI/SIP trunk providers"*  
    - *"PBX make/model + EOL date"*  
    - *"Current call volume (peak concurrent calls)"*  
  - **Airtable record** auto-creates with technical debt analysis  

#### **3. Migration Execution**  
- **Airtable tracks**:  
  - *Dependencies* (e.g., "Carrier LOA signed")  
  - *Cutover checklist* (e.g., "Test DID forwarding")  
  - Shared with client as **read-only view**  

#### **4. Post-Mortem Automation**  
- **Zapier sends**:  
  - **ASR/ACD reports** (Google Data Studio)  
  - **Renewal reminder** 60 days before contract ends  
  - **Feedback form** (Net Promoter Score)  

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### **🚨 Enterprise Edge Cases Solved**  
| **Problem** | **Fix** |  
|------------|--------|  
| Carrier delays | Airtable flags "Pending LOAs" in red |  
| Firewall issues | Drive folder stores client-specific ACL templates |  
| Post-cutover bugs | Auto-generated support ticket (Google Form → Airtable) |  
| Compliance audits | Drive archives all SIP traces + call logs |  

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### **📌 Professional Touchpoints**  
- **QR Code Placement**:  
  - **Email signature**: Links to migration checklist  
  - **Proposals**: QR to payment portal + SOW templates  

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### **💡 Scaling to Enterprise**  
- **Upgrade 1**: **Airtable Pro** ($20/mo) for SIP trunk inventory tracking  
- **Upgrade 2**: **Zapier Premium** to auto-create MS Teams channels per project  
- **Upgrade 3**: **Stripe Invoicing** for recurring managed services  

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### **📢 Client Onboarding Script**  
> *"Scan this QR to access your migration portal. Upload network diagrams, sign LOAs digitally, and track real-time progress - just like my Fortune 500 clients do."*  

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### **🎯 Why This Works for Telecom Consultants**  
1. **Enterprise credibility** without CRM costs  
2. **Audit-ready documentation** automatically organized  
3. **Complex projects simplified** via phase-based automation  

Need the **Airtable SIP trunk template** or **carrier LOA generator**? Let me know!