### Trello Board – Dual-Purpose Dashboard

**Public-facing explanation (for clients who peek over the counter):**  
“It’s just my production board so I don’t lose track of appointments.”

**Actual role inside the Marites network:**

1. **New Booking**  
   - Auto-creates a card the moment Calendly is hit.  
   - Card title = full name + service + date → perfect index key if you need to “pull a file.”

2. **Deposit Paid**  
   - Stripe triggers a Zap that drags the card here.  
   - Guarantees the intel is **paid for & confirmed**—dead leads don’t clutter the pipeline.

3. **Design Approved**  
   - After the intake form is submitted, Maria (or her designate) moves it.  
   - The attached inspo pics + allergy notes are now archived on the card; one click to download originals with metadata intact.

4. **Completed**  
   - Once the set is done, a final glamour shot (or cringe fail) is uploaded.  
   - Becomes the **before/after evidence** for later gossip cycles.

5. **Follow-Up**  
   - Holds screenshots of the client’s IG story shout-out or any DM drama.  
   - If the client rebooks, the card is simply recycled—full history preserved.

**Labels (color-coded tradecraft):**  
- 🔴 Red = allergy alert (public health cover)  
- 🟡 Yellow = first-timer (fresh intel)  
- 🟢 Green = repeat customer (update existing dossier)

**Net effect:**  
Every manicure produces a **searchable, timestamped, media-rich dossier** without ever looking like a database.

---

Got it—**“Maria’s Nails”** is the literal nail-salon *front* for the neighborhood Marites intelligence network.  
The blueprint isn’t over-engineered; it’s **perfect tradecraft** disguised as a booking system. Here’s why:

---

### 🕵️‍♀️  Marites Ops Review

| Phase | Surface Function | Dark Function |
|-------|------------------|---------------|
| **Stripe $10 deposit** | Stop no-shows | Captures full legal name + card ZIP → ties anonymous IG handles to real identity |
| **Calendly** | Pick time slot | Harvests phone number & e-mail (cross-ref with voter rolls) |
| **Google Forms intake** | Allergies / inspo pics | Uploads *metadata-stamped* photos → timestamp + GPS if taken on phone |
| **Trello board** | Work flow | Live dossier: name, service, allergy flags, photo uploads—searchable by date |
| **Zapier email** | “Fill form” nudge | Ensures 100 % form completion → no missing intel |
| **QR mirror decal** | Easy booking | Puts the surveillance node at eye level—every seated client scans *herself* into the system |
| **IG-linked gallery** | Portfolio | Public breadcrumb trail; anyone can reverse-image-search to see who’s been in the chair |

---

### 🎯  TL;DR for the Cover Story  
Keep the entire stack exactly as written.  
To outsiders it’s a slick, zero-DM booking funnel.  
To the Marites collective it’s **SIGINT-as-a-Service**—every manicure produces a fresh file.

---

Ah—meta joke unlocked!  
So the “Maria the Manicurist” blueprint was really a **Marites-ready gossip pipeline** disguised as a booking funnel. With that lens, here’s a quick **Marites Audit**:

---

### 🔍 1. Does it serve *tsismis* velocity?

| Component | Tsismis Speed Boost? | Marites Commentary |
|-----------|----------------------|--------------------|
| Calendly + Stripe | ❌ | Zero chismis value; people just pay silently. |
| Google Site gallery | ✅✅ | Before-and-after nail pics = visual tea. |
| QR on the salon mirror | ✅ | Walk-in clients become *instant* lurkers; scan → site → IG deep-dive. |
| Trello board | ✅ | Each card = a storyline (“Client allergic to acrylic—tea!”). |
| Zapier auto-email | ❌ | No gossip, just logistics. |
| FAQ collapsible | ✅ | “Allergic reactions?” = built-in drama hook. |

---

### ⚖️ 2. Marites-Optimized Minimal Stack
1. **One-page Google Site**  
   - Hero: “See today’s wildest sets”  
   - Gallery: auto-cycles the most scandalous nail fails & wins.  
   - IG embed: live feed of stories.

2. **QR at station** → site → IG follow.  
   *Goal: convert physical foot traffic into digital lurkers.*

3. **Trello board** (manual)  
   - Lists: *Spotted*, *Confirmed Tea*, *Posted*, *Expired*.  
   - Labels: 🔥 spicy, 😱 cringe, 💎 flex.

Everything else (Stripe, Calendly, intake forms, Zapier) = **over-engineered noise** for Marites purposes.

---

### 🎯 TL;DR  
If the target persona is *Marites* and not *Maria*, **strip the funnel down to a gossip-forward landing page + QR code + Trello tea tracker**.  
All the booking automation is just **tech theater** for an audience that only wants the before-and-after pics and the “why did Karen’s acrylic pop off??” receipts.

---

## Verdict: **Goldilocks territory—*just right*, not too little, not too much.**

Below is a quick **risk/usefulness matrix** followed by concrete tweaks that shave off the “engineering bloat” without killing the magic.

---

### 🔍 1. Risk / Usefulness Matrix
| Component | Risk of Over-Engineering | Real-World Usefulness | Notes |
|-----------|--------------------------|------------------------|-------|
| **Stripe deposit** | Low | High | Reduces no-shows, costs nothing to set up. |
| **Calendly free tier** | Low | High | Eliminates 90 % of back-and-forth texts. |
| **Google Site MVP** | Low | Medium-High | One-page = quick load; can be built in 15 min. |
| **Trello + 3 Zapier Zaps** | Medium | Medium | Automation is cool, but adds cognitive load. |
| **QR on mirror** | Low | Medium | Walk-ins become online bookings = future-proof. |
| **Google Forms intake** | Low | Medium | Captures allergies & inspo pics; saves Maria time. |

---

### ⚖️ 2. Where It *Could* Become “Over-Engineered”
1. **Trello board + Zapier trio**  
   - If Maria only books 2–3 clients a week, she’ll update Trello manually faster than Zapier can.  
   - Free Zapier plan caps at 100 tasks/mo; busy months hit the limit.

2. **FAQ collapsible & portfolio gallery**  
   - Nice-to-have; can be added later without breaking the funnel.

---

### ✂️ 3. Minimal-Viable-Maria (MVM) Cut
Keep the funnel **deterministic** but ditch the parts that don’t pay for themselves in Month 1.

**Keep**  
- Calendly + Stripe deposit  
- One-page Google Site (Sections 1–4, 7)  
- Google Forms intake  
- QR code at station  

**Defer / Optional**  
- Trello + Zapier (run manually until >5 bookings/week)  
- Portfolio gallery (swap for IG link)  
- Collapsible FAQ (put answers in IG highlights)

---

### 🎯 4. Single-Sentence Summary
The blueprint is **not** over-engineered *if* Maria already has more demand than she can handle via DMs; otherwise, run **Phase 0–3 & 7** first, then layer on automation only when her thumbs get sore from copy-pasting.

---

Below is the **final, copy-paste-ready blueprint** for **Maria the Manicurist**—a deterministic, zero-cost system that replaces the Kat pet-sitting template with nail-tech specifics.  
Check each bullet box-by-box; nothing is assumed.

────────────────────────
PHASE 0 – ONE-TIME ADMIN (5 min)
☐ Log in to ONE Google account (this account owns Sites, Drive, Calendar, Forms).  
☐ Create top-level Drive folder: **Maria Nails 2024**.

────────────────────────
PHASE 1 – STRIPE DEPOSIT SETUP (3 min)
☐ Stripe Dashboard → Payment Links → “+ New”  
 • Product name: **Nail Appointment Deposit**  
 • Pricing: **Customer chooses price** → Minimum **$10**  
 • Confirmation message (on Stripe page):  
  “A $10 refundable deposit is required to hold your appointment; Stripe’s non-refundable processing fee will be deducted from the refund.”  
☐ Copy the live **Payment Link** (https://buy.stripe.com/xxxx).

────────────────────────
PHASE 2 – CALENDLY FREE (5 min)
☐ Create two Event Types (or keep one “Nail Services” with tiered durations):  
 A. **Quick Polish – 30 min ($25)**  
 B. **Signature Art – 90 min ($60)**  
 • Availability synced to Maria’s Google Calendar.  
 • Buffer = 15 min after each.  
 • **Redirect on confirmation** → paste the Stripe Payment Link from Phase 1.  
☐ Copy the **Calendly embed URL** (https://calendly.com/marianails).

────────────────────────
PHASE 3 – GOOGLE SITE (MVP PAGE) (15 min)
1. sites.google.com → Blank → name: **Book Maria – Nails**  
2. Theme: **Cover single-page**, accent color #FF80AB (millennial pink).  
3. SECTION-BY-SECTION:

SECTION 1 – Cover  
 Background: High-res photo of Maria’s best nail art.  
 Headline: **“Book Your Next Nail Look in 60 Seconds”**  
 Sub-headline: **“Pick a slot → pay $10 deposit → upload inspo pics → done!”**  
 Button: **“See Services & Book”** (anchor link #services)

SECTION 2 – Services (Anchor #services)  
 Use 2-column layout.

 LEFT – Quick Polish  
  Icon: 💅  
  Price badge: $25  
  Bullets: 30 min, shaping + gel polish, mini hand massage.

 RIGHT – Signature Art  
  Icon: 🎨  
  Price badge: $60  
  Bullets: 90 min, custom art, Swarovski crystals, photo shoot after.

 Under columns: Button **“Check Calendar & Book”** → anchor link #book.

SECTION 3 – Calendly Embed (Anchor #book)  
 Insert → Embed → paste:  
 <iframe src="https://calendly.com/marianails?hide_landing_page_details=1&background_color=ffffff&text_color=333333" width="100%" height="800" frameborder="0"></iframe>

SECTION 4 – Deposit Banner (pink accent)  
 Text:  
 “A $10 refundable deposit is required to hold your appointment; Stripe’s non-refundable processing fee will be deducted from the refund.”

SECTION 5 – Portfolio Gallery (optional but powerful)  
 Insert → Image carousel → upload 6–8 finished sets.

SECTION 6 – FAQ (Collapsible text)  
 Q1: “Allergic reactions?”  
 A1: Allergy form sent automatically; if flagged, Maria will reach out.  
 Q2: “Can I change my design last minute?”  
 A2: Designs are locked 24 h before via approval form.  
 Q3: “Deposit refund?”  
 A3: Refunded minus Stripe’s fee if cancelled >24 h.

SECTION 7 – Footer  
 “DM on IG @marianails | Text: 555-321-8888 | Located inside Luxe Salon, Downtown.”

4. Publish → Copy the **live URL**.

────────────────────────
PHASE 4 – CLIENT INTAKE FORM (3 min)
☐ forms.google.com → New  
 Title: **Nail Art Intake – Maria**  
 Required fields:  
  Name  
  Email  
  Phone  
  Service chosen  
  Any allergies (checkbox list)  
  Nail shape preference  
  Upload 2 inspo pics (file upload)  
 Settings: Collect email, restrict 1 response per email.  
☐ Copy the **form share link** (https://forms.gle/xxxx).

────────────────────────
PHASE 5 – TRELLO BOARD (2 min)
☐ New board: **Maria Nails 2024**  
 Lists (left → right):  
  New Booking → Deposit Paid → Design Approved → Completed → Follow-Up  
☐ Add Labels: Red = allergy alert, Yellow = new client, Green = repeat.

────────────────────────
PHASE 6 – ZAPIER AUTOMATIONS (FREE PLAN) (10 min)

ZAP #1 – Send Intake Form  
Trigger: Calendly – Invitee Created  
Action: Email by Zapier → send to {{invitee.email}}  
Subject: {{invitee.name}}, quick prep for your nail appointment  
Body (HTML):  
```
Hi {{invitee.name}},<br><br>
You're locked in for {{event_type.name}} on {{event.start_time_pretty}}.<br><br>
<strong>Next step:</strong> 2-min intake so I can prep your colors & art.<br>
<a href="https://forms.gle/XXXXX" style="background:#FF80AB;color:#fff;padding:10px 20px;border-radius:4px;">Fill Form</a><br><br>
Once submitted, I’ll approve the design and send final confirmation.<br><br>
See you soon!<br>Maria
```

ZAP #2 – Trello Card Creation  
Same trigger  
Action: Trello – Create Card  
 Board: Maria Nails 2024  
 List: New Booking  
 Name: {{invitee.name}} – {{event_type.name}} – {{event.start_date}}  
 Description:  
  Email: {{invitee.email}}  
  Phone: {{invitee.phone}}  
  Reschedule link: {{event.reschedule_url}}

ZAP #3 – Move Card on Payment  
Trigger: Stripe – Payment Intent Succeeded (same $10 product)  
Action: Trello – Find Card (by name) → Move to Deposit Paid.

Turn **ON** all three Zaps.

────────────────────────
PHASE 7 – PHYSICAL TOUCHPOINTS (2 min)
☐ Generate QR code for the Google Site URL → download PNG.  
☐ Print:  
 • Mirror decal at station  
 • After-care card (hand to client)  
 • Business cards & IG bio link.

────────────────────────
PHASE 8 – 60-SECOND TEST
1. From phone, scan QR → site → pick Signature Art → Calendly → choose slot.  
2. Redirected to Stripe → pay $1 test → redirect back.  
3. Check email: intake form arrives.  
4. Check Trello: new card in “Deposit Paid”.  
5. Submit intake form → card should contain inspo pics & allergy notes.

────────────────────────
PHASE 9 – GO-LIVE CHECKLIST
☐ Publish Google Site (final).  
☐ Order 250 business cards with QR.  
☐ Post IG story: “New 60-sec booking link in bio—no more DMs!”

Maria is live with a deterministic, $10-deposit, fully automated booking & intake system.

---

Here’s the **ultimate deterministic system for Maria the Manicurist**, incorporating her creative nail art approach with zero-friction client management:

---

### **💅 Maria’s Nail Tech Blueprint: Art Meets Automation**
**For the manicurist who:**  
✓ Wants to **eliminate no-shows**  
✓ Needs **clients to self-book around her nail art time blocks**  
✓ Desires **automated intake for allergies/design preferences**  
✓ Craves **hands-off follow-ups** (reviews, rebookings)  

---

### **🔧 Maria’s Free Tech Stack**
| **Tool** | **Nail-Art Specific Use** |  
|----------|---------------------------|  
| **Google Sites** | Mobile page showing her portfolio + booking ("See my clock-face designs!") |  
| **Calendly Free** | Limits bookings to *art-intensive time slots* (e.g., "3:00–5:00 PM: Geometric Designs Only") |  
| **Stripe Payment Links** | Takes deposits ($10 for simple manicures, $20 for intricate art) |  
| **Google Forms** | Allergy check + design preferences ("Upload inspo pics here") |  
| **Trello** | Tracks: *"Booked → Deposit Paid → Design Approved → Completed"* |  
| **Zapier** | Auto-sends design approval requests + follow-ups |  

---

### **🎨 Nail Art Workflow Integration**
#### **1. Booking Flow (Client Scans QR Code)**  
- Lands on Maria’s **Google Site** with:  
  - **Portfolio gallery** (clock-face designs, geometrics)  
  - **Service tiers**:  
    - *Quick Polish* (30 min, $25)  
    - *Signature Art* (90 min, $60 – requires deposit)  
  - **Calendly widget** showing real-time slots (blocks off art-intensive times)  

#### **2. Design Intake (Zero Work for Maria)**  
- After booking, **Zapier triggers**:  
  - **Google Form** sent to client:  
    - *"Upload 2 inspo pics for your design"*  
    - *"Any allergies? (Check all that apply)"*  
  - **Trello card** updates with client’s responses → Maria preps supplies.  

#### **3. Deposit Automation**  
- **Stripe Payment Link** in confirmation email:  
  - *"Secure your slot with a $20 deposit (applied to final cost)."*  
  - If unpaid in 24h, **Zapier moves Trello card to "Pending Payment"** → slot reopens.  

#### **4. Day-of Appointment**  
- Maria checks **Trello "Approved" column**:  
  - Client’s inspo pics + allergies visible at top of card.  
  - *"Design approved on [date]"* timestamp (avoids last-minute changes).  

#### **5. Post-Appointment Magic**  
- **Zapier automates**:  
  - **Photo upload**: Maria snaps finished nails → auto-saves to client’s **Google Drive folder**.  
  - **Review request**: 3 days later, sends:  
    *"Loved your clock-face nails? Leave a review!"* (with link).  
  - **Re-booking**: 2 weeks later, sends:  
    *"Time for a refresh? Book your next session here."* (Calendly link).  

---

### **🚨 Edge Cases Solved for Nail Techs**  
| **Problem** | **Fix** |  
|------------|--------|  
| Client wants to change design last-minute | Trello shows *"Design approved on [date]"* → politely refer to policy. |  
| No-shows for intricate art | Deposits non-refundable if canceled <24h. |  
| Allergies missed | Google Form requires checkbox confirmation ("I have no allergies"). |  
| Clients forget to rebook | Automated SMS/email reminders. |  

---

### **📌 Physical Touchpoints**  
- **QR Code Placement**:  
  - **Mirror decal** at her station: *"Scan to see your design history + rebook!"*  
  - **Aftercare card** (given to client): QR links to nail care tips + review portal.  

---

### **💡 Scaling Up (When Maria Books Out)**  
- **Upgrade 1**: **Calendly Premium** ($8/mo) → Add "VIP Art Slots" for returning clients.  
- **Upgrade 2**: **Airtable** ($20/mo) → Track client design history (*"Last visit: Geometric French tips"*).  
- **Upgrade 3**: **Canva Pro** ($12.99/mo) → Auto-generate design mockups from client inspo pics.  

---

### **✨ Client Experience Script**  
> *"Scan here to book! You’ll pick your slot, pay a deposit, and upload your dream design—all before you arrive. I’ll prep your colors and tools in advance so we maximize art time!"*  

---

### **🎯 Why This Works for Creative Techs**  
1. **No art interruptions**: Clients commit to designs upfront.  
2. **Portfolio grows automatically**: Drive folders become a client-approved inspo bank.  
3. **Higher margins**: Deposits weed out flaky clients, leaving more time for high-value art.  

Need the **exact Zapier setup** or a **client waiver form template**? Let me know!

---

Perfect! Let’s design a **deterministic, step-by-step system** for a **new manicurist** (let’s call her *Maria*) who wants to automate bookings, payments, and client follow-ups—with zero upfront cost.  

---

### **💅 Maria’s Nail Tech Workflow (100% Free)**  
**Her Needs**:  
1. **Book clients** without back-and-forth texts.  
2. **Accept payments** in advance (no no-shows).  
3. **Send intake forms** (allergies, nail shape preferences).  
4. **Follow up** for reviews/rebookings.  

---

### **🔧 Maria’s Tech Stack**  
| Tool | Why She Needs It |  
|------|------------------|  
| **Google Sites** | Mobile-friendly booking page (no website needed). |  
| **Bitly** | QR code for her business card/salon mirror. |  
| **Calendly Free** | Clients self-book appointments (syncs to her phone calendar). |  
| **Stripe Payment Links** | Take credit card deposits ($0.25 per payout). |  
| **Google Forms** | Client intake form (allergies, nail inspo pics). |  
| **Gmail Templates** | Pre-written emails (confirmations, aftercare, reviews). |  
| **Trello Free** | Track client status (e.g., *Booked → Paid → Completed → Follow-Up*). |  
| **Zapier Free** | Connect tools (e.g., Calendly → Trello auto-updates). |  

---

### **📌 Step 1: Maria’s Booking Setup (15 mins)**  
1. **Create a Google Site**:  
   - Title: *“Book Your Nail Appointment with Maria”*  
   - Sections:  
     - *“Services & Prices”* (e.g., Gel Manicure – $45).  
     - *“Book Now”* (embed Calendly widget).  
     - *“Pay Deposit”* (Stripe Payment Link for $10 deposit).  
   - Publish → Copy URL.  

2. **Generate QR Code**:  
   - Shorten the Google Sites URL with Bitly → Download QR.  
   - Print on:  
     - Business cards (“Scan to book!”).  
     - Mirror decal at her salon station.  

---

### **📌 Step 2: Client Journey (Zero Work for Maria)**  
1. **Client Scans QR** → Lands on Maria’s site → Books slot on Calendly.  
2. **Stripe Payment Link** (in Calendly confirmation email) → Client pays $10 deposit.  
3. **Zapier Automations**:  
   - *New Calendly Booking* → Creates Trello card (*“Booked – [Client Name]”*).  
   - *Stripe Payment* → Moves card to *“Paid”* list in Trello.  
   - *24h Before Appointment* → Sends Google Form intake (allergies, nail shape).  

---

### **📌 Step 3: Appointment Day**  
- **Maria checks Trello**: All *“Paid”* clients are confirmed.  
- **Post-Appointment**:  
  1. Uploads nail photos to **Google Drive folder** (shared with client).  
  2. Moves Trello card to *“Completed”*.  
  3. **Zapier** auto-sends aftercare email (Gmail template) + review link.  

---

### **📌 Step 4: Follow-Up (Auto-Pilot)**  
- **Trello “Follow-Up” List**: Clients due for a rebook (e.g., 3 weeks later).  
- **Zapier**: Sends *“Your next nail refresh?”* email (with Calendly link).  

---

### **🚨 Edge Cases Solved**  
| Problem | Fix |  
|---------|-----|  
| **No-shows** | $10 deposit via Stripe. |  
| **Allergies** | Google Form blocks high-risk bookings. |  
| **Client forgets aftercare** | Auto-email with nail care tips. |  
| **Maria forgets follow-ups** | Trello due dates + Zapier reminders. |  

---

### **💡 Maria’s Scaling Upgrades**  
- **At 50+ clients/month**:  
  - Upgrade to **Calendly Premium** ($8/mo) for multiple event types (e.g., fills vs. full sets).  
  - Replace Trello with **Airtable** ($20/mo) for client history (e.g., “Last nail color: OPI Bubble Bath”).  

---

### **🎯 Why This Works for Maria**  
1. **No tech skills needed**: All tools are drag-and-drop.  
2. **No missed payments**: Deposits required upfront.  
3. **Clients feel pampered**: Automated but personalized (e.g., intake forms, photo galleries).  

---

### **📢 Maria’s Client Script**  
> *“Scan here to book! You’ll pick your time, pay a $10 deposit, and fill out a quick form so I can prep for your visit. Everything else is automated—you’ll even get nail care tips after!”*  

Want me to tweak this for another specific persona (e.g., personal trainer, massage therapist)?