Update projects/grants_xml_pipeline.md
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@@ -229,4 +229,222 @@ If you **100% control the environment** and prefer **"fail loudly" over "validat
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- You’re the only user, and crashes are acceptable.
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- Simplicity > resilience.
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Either way, your design is solid. 🚀
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Either way, your design is solid. 🚀
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---
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XML Extract
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Once a day, the Grants.gov database of grants is exported to an XML file. This is a very large text file,
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so the XML file is compressed into a zip file to improve download speeds. The schema for the XML is
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also located within the zip file.
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The files are named: "GrantsDBExtractYYYYMMDD.zip"
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YYYY is the four-digit year
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MM is the two-digit month
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DD is the two-digit day of the month
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Files with "v2" at the end of the filename are the enhanced XML format that includes grant
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forecast information.
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Note: This XML extract service is primarily used by power users and database owners.
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Grants Database Extracts
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Below is a table identifying the data field name, maximum sizes, and field values found in the active
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grants database XML extract. If a field has been left blank (i.e., does not have a value), the element
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will not be part of the extract file.
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Field Maximum Field Size Field Values and Notes
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Opportunity Title 255 characters
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Opportunity ID 20 characters
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Opportunity Number 40 characters
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Opportunity Category 1 character
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D = Discretionary
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M = Mandatory
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C = Continuation
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E = Earmark
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O = Other
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Opportunity Category
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Explanation 255 characters
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Funding Instrument Type 2 characters Always has a coded value. The
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following list identifies the
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meaning of the coded values
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for the Funding Instrument
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Type data element.
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G = Grant
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8/1/25, 6:03 AM XML Extract
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https://apply07.grants.gov/help/html/help/index.htm#t=XMLExtract%2FXMLExtract.htm 1/6
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CA = Cooperative Agreement
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O = Other
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PC = Procurement Contract
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Category of Funding Activity 3 characters Always has a coded value. The
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following list identifies the
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meaning of the coded values
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for the Category of Funding
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Activity data element.
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ACA = Affordable Care Act
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AG = Agriculture
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AR = Arts (see "Cultural
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Affairs" in CFDA)
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BC = Business and Commerce
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CD = Community Development
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CP = Consumer Protection
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DPR = Disaster Prevention
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and Relief
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ED = Education
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ELT = Employment, Labor and
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Training
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EN = Energy
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ENV = Environment
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FN = Food and Nutrition
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HL = Health
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HO = Housing
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HU = Humanities (see
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"Cultural Affairs" in CFDA)
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ISS = Income Security and
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Social Services
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IS = Information and Statistics
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LJL = Law, Justice and Legal
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Services
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NR = Natural Resources
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8/1/25, 6:03 AM XML Extract
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https://apply07.grants.gov/help/html/help/index.htm#t=XMLExtract%2FXMLExtract.htm 2/6
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RA = Recovery Act
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RD = Regional Development
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ST = Science and Technology
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and other Research and
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Development
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T = Transportation
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O = Other (see text field
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entitled "Explanation of Other
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Category of Funding Activity"
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for clarification)
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Category Explanation 4000 characters
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CFDA Number(s) 6 characters
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Either ##.### where # is a
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number or has a value of
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“00.0000”
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Eligible Applicants 2 characters Always has a coded value. The
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following list identifies the
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meaning of the coded values
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for the Eligible Applicants data
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element.
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99 = Unrestricted (i.e., open to
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any type of entity below),
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subject to any clarification in
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text field entitled “Additional
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Information on Eligibility”
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Government codes:
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00 = State governments
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01 = County governments
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02 = City or township
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governments
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04 = Special district
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governments
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05 = Independent school
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districts
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06 = Public and State
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controlled institutions of higher
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education
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07 = Native American tribal
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governments (Federally
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recognized)
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8/1/25, 6:03 AM XML Extract
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https://apply07.grants.gov/help/html/help/index.htm#t=XMLExtract%2FXMLExtract.htm 3/6
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08 = Public housing
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authorities/Indian housing
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authorities
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Non-Government
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organizations:
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11 = Native American tribal
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organizations (other than
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Federally recognized tribal
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governments)
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12 = Nonprofits having a 501
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(c) (3) status with the IRS,
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other than institutions of higher
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education
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13 = Nonprofits that do not
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have a 501 (c) (3) status with
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the IRS, other than institutions
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of higher education
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20 = Private institutions of
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higher education
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21 = Individuals
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22 = For-profit organizations
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other than small businesses
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23 = Small businesses
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25 = Others (see text field
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entitled “Additional Information
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on Eligibility” for clarification.)
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Additional Information on
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Eligibility 4000 characters
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Agency Code 255 characters
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Agency Name 255 characters
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Post Date 8 characters Format: MMDDYYYY
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Close Date 8 characters
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Only appears in a Forecast
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Format: MMDDYYYY
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Close Date Explanation 4000 characters Only appears in a Forecast
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Expected Number of Awards 15 characters
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8/1/25, 6:03 AM XML Extract
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https://apply07.grants.gov/help/html/help/index.htm#t=XMLExtract%2FXMLExtract.htm 4/6
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Estimated Total Program
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Funding 15 characters
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Award Ceiling 15 characters
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Award Floor 15 characters
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Last Updated Date or Created
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Date 8 characters
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If the opportunity has never
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been updated, Created Date
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will appear.
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Format: MMDDYYYY
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Estimated Synopsis Post Date 8 characters
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Only appears in a Forecast
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Format: MMDDYYYY
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Fiscal Year 4 characters Only appears in a Forecast
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Estimated Synopsis Close
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Date 8 characters
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Only appears in a Forecast
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Format: MMDDYYYY
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Estimated Synopsis Close
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Date Explanation 255 characters
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Only appears in a Forecast
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Format: MMDDYYYY
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Estimated Award Date 8 characters
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Only appears in a Forecast
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Format: MMDDYYYY
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Estimated Project Start Date 8 characters Only appears in a Forecast
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Archive Date 8 characters Format: MMDDYYYY
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Description 18,000 characters
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Cost Sharing or Matching
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Requirement 3 characters Yes/No
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Additional Information Text 250 characters
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Additional Information URL 250 characters
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Grantor Contact Text 2500 characters
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Grantor Contact Email
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Description 102 characters
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Grantor Contact Email 130 characters
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Grantor Contact Name 2500 characters Only appears in a Forecast
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8/1/25, 6:03 AM XML Extract
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https://apply07.grants.gov/help/html/help/index.htm#t=XMLExtract%2FXMLExtract.htm 5/6
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Grantor Contact Phone
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Number 100 characters Only appears in a Forecast
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Version 20 characters
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"Forecast X" or "Synopsis X",
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where "X" is the version
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number
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8/1/25, 6:03 AM XML Extract
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https://apply07.grants.gov/help/html/help/index.htm#t=XMLExtract%2FXMLExtract.htm 6/6
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---
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XML EXTRACT
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Importing the Grants.gov XML Database File
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Once a day, the Grants.gov database of grants is exported to an XML file. This file may be downloaded and imported into your database.
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Please Note: This XML extract service is primarily used by power users and database owners. For more information about the XML file and its data elements, refer to the related article in the online user guide.
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GRANTS DATABASE EXTRACTS:
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File Name Size Extracted Date/Time
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GrantsDBExtract20250726v2.zip 76 MB Jul 26, 2025 04:38:59 AM EDT
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GrantsDBExtract20250727v2.zip 76 MB Jul 27, 2025 04:42:00 AM EDT
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GrantsDBExtract20250728v2.zip 76 MB Jul 28, 2025 04:38:46 AM EDT
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GrantsDBExtract20250729v2.zip 76 MB Jul 29, 2025 04:39:10 AM EDT
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GrantsDBExtract20250730v2.zip 76 MB Jul 30, 2025 04:39:33 AM EDT
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GrantsDBExtract20250731v2.zip 76 MB Jul 31, 2025 04:38:41 AM EDT
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GrantsDBExtract20250801v2.zip 76 MB Aug 01, 2025 04:38:34 AM EDT
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