the_information_nexus/smma/K Hart.md

YouTube Content Management System

This document outlines the YouTube Content Management System, a framework built around Google Workspace and Trello. This system will help you manage the video production and release process more effectively.

1. Google Drive

Google Drive is our centralized storage system for all files.

Main Folder

• Name: YouTube Projects
• Purpose: Main repository for all YouTube-related files.

Project Folders

• Name: [Video Title or Topic]
• Purpose: Each video project has its own folder.
• Location: Inside the YouTube Projects folder.

Subfolders

• Name: Scripts, Footage, Final Videos, Graphics, Miscellaneous
• Purpose: These subfolders categorize different types of files.
• Location: Inside each project folder.

File Naming

• Name: [Descriptive Title] + [Version Number or Date (if necessary)]
• Purpose: Make contents easily identifiable.

2. Google Sheets

Google Sheets is used for tracking video planning, performance, and budgeting.

Video Planning Sheet

Columns:

"Video Title","Category/Type","Script Due Date","Filming Date","Editing Date","Publishing Date"
"","","","","",""

Performance Tracking Sheet

Columns:

"Video Title","Publishing Date","Views","Likes","Comments","Revenue"
"","","","","",""

Budgeting Sheet

Columns (if necessary):

"Video Title","Equipment Costs","Editing Software Costs","Other Costs"
"","","",""

3. Google Docs

Google Docs is used for writing video scripts and brainstorming.

Video Script Document

Template:

Title: [Your Video Title Here]
Date: [Date]

Introduction:
[This is where you set the stage. Capture your viewer's interest and briefly outline what they can expect from the video.]

Main Content:
[This is the bulk of your script. Break down your topic into subtopics and describe each in detail. If applicable, include cues for visual aids or clips.]

Conclusion:
[Wrap up your content. Review key points and give your viewer a sense of closure.]

Call-to-Action:
[Encourage viewers to interact with your video/channel. This could be asking them to like, comment, subscribe, share, or check out related videos.]

Brainstorming Document

Template:

Title: YouTube Video Ideas
Last Updated: [Date]

Idea #1:
[Video Title or Topic]
[Short Description of Idea]

Idea #2:
[Video Title or Topic]
[Short Description of Idea]

...

Note: Once an idea is used, you may want to strike it through and add a note with the video's publish date and performance (views, likes, etc.).

4. Trello

Trello is our project management tool.

Trello Board

• Name: YouTube Channel
• Purpose: Dedicated board for managing video production.

Lists

• Name: Idea Pool, Scripting, Filming, Editing, Ready to Publish, Published
• Purpose: Represent each stage of the production process.

Cards

• Name: [Video Title]
• Purpose: Each video gets a card. The card moves from list to list as it progresses.

Components of a Card:

• Title
• Description
• Checklist
• Due Date
• Attachments (linking to relevant Google Docs, Sheets, and Drive files)

Regular updates and maintenance are essential for this system to function efficiently. Consistency is key in this framework. Establish a system that works for you!